Project & Vendor Support Specialist (Remote)

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Project & Vendor Support Specialist (Remote)

Category: Project Management Main location: Poland, Warszawa Position ID: J0526-0791 Employment Type: Full Time

Position Description:

Do you enjoy working with data, keeping things organized, and making projects run smoothly? At CGI, we're looking for someone who will support our Project Managers and Vendor Management team in daily operations and project development.

Job responsibilities: Supporting Project Managers in planning, coordinating and executing project activities, including:

  • Key project data analysis: validating accuracy of project data (consumption, rates, duration, expenses etc.) and identifying and correcting discrepancies
  • Managing complex reports
  • Maintaining project financial data in compliance with corporate and SOX requirements
  • Sales invoice issuance
  • Communication to stakeholders
  • Onboarding and offboarding project members, access management
  • Preparing materials for bid-offers
  • Maintaining project documentation

    • Vendor management, including:

    • Onboarding and offboarding Vendors
    • Master data management
    • Creating Purchase Orders
    • Payables management: tracking and managing exceptions, monitoring payments' statuses
    • Managing queries and issues
    • Resolving Vendor queries and issues
    Required Qualifications To Be Successful In This Role:

    • Excellent attention to detail and confidence working with numbers and data analysis; a strong analytical mindset

    • Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, and Copilot; strong overall technical aptitude

    • Curiosity and ability to learn quickly, with strong listening skills and good memory; proactive in searching for answers and solutions

    • Strong communication skills, with the ability to express ideas clearly and concisely and report issues promptly, both in English (B2 or higher) and Polish (native)

    • Strong organizational skills and the ability to deliver high-quality work within deadlines

    • A collaborative and inclusive mindset, with awareness of others' needs and a supportive approach to teamwork

    • Availability of at least 32 hours per week, with the possibility of moving to full-time in the near future

    Nice to have:

    • Previous experience in accounting, administration, project coordination/management, reception, or executive assistance

    • Basic knowledge or interest in the IT industry

    What You Can Expect From Us:

    Together, as owners, let's turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because… You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.

    Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

    You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons. Come join our team—one of the largest IT and business consulting services firms in the world.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...