Executive Assistant

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<p>About the job</p> <p>At Assist World, we specialize in providing highly trained Virtual Assistants to businesses across the globe.</p> <p>A vascular surgeon and entrepreneur is seeking a highly experienced Executive Virtual Assistant to provide administrative, operational and strategic support across multiple ventures:</p> <p>Book Publishing &amp; Personal Brand</p> <p>Manage podcast outreach, event bookings, and interview scheduling<br /> Coordinate calendar appointments for media engagements<br /> Research speaking opportunities and podcast guest features</p> <p>&nbsp;</p> <p>Medical-Legal Consulting Practice</p> <p>Track active cases, deadlines, and billable hours<br /> Prepare and send monthly invoices to law firms<br /> Maintain professional client communication and follow-up with attorneys</p> <p>&nbsp;</p> <p>Concierge Medical Practice (Prevention, Wellness &amp; Longevity)</p> <p>Respond to new client inquiries from website/email<br /> Support onboarding of patients (no clinical work required)<br /> Build and manage a social media marketing calendar<br /> Assist with light outreach and client engagement initiatives</p> <p>General Executive Support</p> <p>Organize and streamline workflows across ventures<br /> Develop efficient systems for tracking tasks, cases, and client communications<br /> Act as gatekeeper and trusted partner, ensuring timely action on priorities</p> <p>Must-Have Qualifications</p> <p>Minimum 3–4 years’ experience as an Executive Assistant or Senior VA<br /> Proven ability to work independently and create processes/SOPs without handholding Strong background in administration, client communication and operations<br /> Tech-savvy: Microsoft Office Suite, Google Workspace, Canva, LinkedIn, YouTube; Adobe Acrobat; Notion familiarity a plus<br /> Excellent English communication skills (written and verbal)<br /> Strong organizational skills with ability to manage multiple businesses simultaneously Proactive, reliable and able to anticipate needs when client is unavailable (especially during hospital shifts)<br /> Start Part-Time (20 hrs/week), potential to scale to Full-Time (40 hrs/week)</p>

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