Remote Administrative Assistant - Full time

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Remote Administrative Assistant - Full time

About the job Remote Administrative Assistant - Full time

Job Description

Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors.

Job Duties

Provide advanced administrative support and perform a variety of work activities including:

  • create, review and process purchase orders and invoices;
  • create and process travel applications and reimbursements and assist faculty/staff with travel arrangements;
  • monitor transactions of operating budget for department;
  • monitor due dates for assignments and projects;
  • assist with various department activities and events;
  • answer telephones, screen transfer calls as appropriate, and/or take accurate messages;
  • compose, type and proofread correspondence and forms;
  • organize and prioritize work;
  • serve as department leave keeper;
  • monitor staff and student time sheet entries in SAP;
  • process paperwork for student employee hires for department;
  • monitor and order office supplies;
  • maintain faculty and staff personnel files;
  • may supervise student workers and/or other staff;
  • open, date and distribute mail;
  • greet, screen, and direct visitors as appropriate;
  • perform other duties as assigned.

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

  • Knowledge of SAP, Banner, CourseLeaf, Logi, Degree Works, CIM/PIM, Microsoft Office Professional, and other common software programs.
  • Knowledge of basic math and bookkeeping.
  • Ability to communicate courteously both in speech and writing with both internal and external contacts.
  • Ability to understand and manage budgets including preparation of personnel records, travel, purchasing, and time reports.
  • Ability to exercise appropriate independent initiative and judgement.
  • Ability to understand, prioritize, and complete verbal and written instructions with attention to detail.
  • Ability to organize, prioritize and delegate complex work tasks to meet assigned deadlines.
  • Ability to develop and maintain accurate and confidential records and files.

Preferred Qualifications

  • 2-3 years experience in an Administrative Assistant position. Knowledge of university and academic policies and procedures.
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