Shipping and Receiving Coordinator

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D&D Foods, Inc.

Job Title: Shipping & Receiving Coordinator

Department: Shipping and Receiving

FLSA: Non-Exempt

General Function

The S&R Coordinators duties include: Process Pro shipping, receiving and inventory functions. Tracks and reconciles discrepancies with shipping & receiving documents.

Core Competencies

  • Partnership

  • Growth mindset

  • Results oriented

  • Customer focused

  • Professionalism

Reporting Relations

Accountable and Reports to: Director Warehouse Operations and Logistics

Positions that Report to you: None

Primary Duties and Responsibilities:

  • Maintaining and ensuring food safety. Report any food safety deviations to your supervisor immediately.

  • Reports to work when scheduled and on time. Adheres to company policies and departmental guidelines.

  • Assist in inventorying in-house and offsite product, daily, monthly and quarterly.

  • Performs logistical duties i.e. scheduling inbound and outbound loads to include corresponding paperwork.

  • Prepare documents for product transfer between warehouses and outgoing shipments.

  • Document Seal, trailer and temp trip numbers and usage.

  • Place incoming and outgoing documentation in Process Pro and offsite warehouse management systems.

  • Monitor and track Temp Trip data thru website.

  • Receive incoming PO’s into our WMS, coordinate and reconcile any discrepancies.

  • Assist in warehouse functions as needed.

  • Receive in and reconcile shipping variances.

  • Answers phones and coordinates deliveries with location instructions.

  • File and maintain shipping documents.

  • Performs other job-related duties and assists in other areas of plant as needed.

  • Other duties as assigned by management.

Knowledge, Skills, Abilities, and Worker Characteristics:

  • Excellent verbal communication and interpersonal skills.

  • Strong customer service skills.

  • Attention to detail, follow through, and proven management skills.

  • Must be knowledgeable of warehouse distribution, safety program, procedures, laws and regulations, sanitation practices and standards.

  • Ability to 10 key and knowledge of Warehouse Management System a Plus.

  • Ability to handle confidential information.

Education and Experience:

  • High school education or equivalent.

  • Two years’ experience in production or shipping.

  • One year of Process Pro or Warehouse Management Systems.

Physical Requirements:

This is considered an unskilled position. Frequent to constant handling, grasping, constant listening, talking, hearing, seeing, reading, dealing with people, influencing others, evaluating information.

Working Conditions:

  • Duties are primarily in an office setting with occasional warehouse assignments.

  • Daily contact occurs with production employees, management and truck drivers.

  • Frequent deadlines exist while handling multiple tasks.

Equipment Used to Perform Job:

Photocopier, fax machine, office telephone system, Microsoft Office.

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